SEPTEMBER 19, 2018, REGULAR BOARD MEETING MINUTES
The Stanton School District Board of Directors met at 5:30 PM on Wednesday, September 19, 2018, in the Board Room for a regular session. President Brian Bates called the meeting to order with Directors Amy Tibben, Travis Taylor, Tom Weis, and Paul Vanderholm present. Additional attendees were Superintendent Dave Gute, K-12 Principal Kevin Blunt, Substitute Business Office Clerk Shirley Maxwell, and Board Secretary Tammy Boyer.
APPROVAL OF AGENDA
Director Weis made a motion to approve the agenda with a second by Director Taylor. The motion carried unanimously.
ANNUAL MEETING
ELECTION OF BOARD PRESIDENT
Board Secretary Boyer conducted the election of the President of the Board. Director Weis made a motion to elect Brian Bates as President of the Board of Directors for the 2018-2019 school year with a second by Director Vanderholm. The motion carried unanimously. The oath was given to the newly elected President by Board Secretary Boyer.
ELECTION OF VICE PRESIDENT
The meeting was turned over to President Bates. Director Taylor made a motion to elect Tom Weis as Vice President of the Board of Directors for the 2018-2019 school year with a second by Director Tibben. The motion carried unanimously. The oath was given to the newly elected Vice President by Board Secretary Boyer.
APPOINTMENT OF BOARD SECRETARY
Director Weis made a motion to appoint Tammy Boyer as Board Secretary with a second by Director Vanderholm. The motion carried unanimously.
APPOINTMENT OF TREASURER/BUSINESS MANAGER
Director Weis made a motion to appoint Kristen Heard as Treasurer/Business Manager with a second by Director Tibben. The motion carried unanimously.
APPOINTMENT OF NEWSPAPER FOR PUBLICATIONS
Director Tibben made a motion to approve Villisca Review/Stanton Viking as the newspaper for publications with a second by Director Weis. The motion carried unanimously.
DEPOSITORY RESOLUTION AND LIMITS
Director Weis made a motion to name Great Western Bank as the district’s financial depository and to set the depository limit at $4 million for 2018-2019 with a second by Director Vanderholm. The motion carried unanimously.
DESIGNATION OF LEGAL COUNSEL
Director Vanderholm made a motion to appoint Ahlers Law Firm as legal counsel for 2018-2019 with a second by Director Taylor. The motion carried unanimously.
REGULAR MEETING DATES AND TIMES
Director Vanderholm made a motion to have regular board meetings on the third Wednesday of each month at 5:30 PM with a second by Director Tibben. The motion carried unanimously.
BOARD COMMITTEES
Director Taylor made a motion to keep the board committees as is for the 2018-2019 school year with a second by Director Tibben. The motion carried unanimously.
Technology – Paul Vanderholm and Tom Weis
Transportation – Brian Bates and Travis Taylor
Budget & Finance – Paul Vanderholm and Amy Tibben
Personnel –Tom Weis and Amy Tibben
Building & Grounds – Brian Bates and Travis Taylor
SCHOOL IMPROVEMENT COMMITTEE
President Bates appointed Directors Weis and Tibben to serve on the School Improvement Committee.
APPOINTMENT OF 504/EQUITY/HOMELESS COORDINATOR
Director Weis made a motion to approve Sheila Mainquist as At-Risk/504/Equity/Homeless Coordinator for the 2018-2019 school year with a second by Director Tibben. The motion carried unanimously.
APPROVAL OF MINUTES
Director Vanderholm made a motion to approve the minutes of the August 15, 2018, meeting with a second by Director Weis. The motion carried unanimously.
FINANCE REPORTS
Director Weis made a motion to approve the finance reports with a second by Director Taylor. The motion carried unanimously.
Shirley Maxwell presented the Annual Financial Report to the Board.
CONSIDERATION OF BILLS
Director Weis made a motion to approve the bills with a second by Director Tibben. The motion carried unanimously.
Director Weis made a motion to approve the bill for Erickemeyer Refrigeration for the walk in freezer with a second by Director Tibben. The motion carried unanimously.
COMMUNITY CONCERNS
There were guests to the board meeting that brought a concern to the board about students grades in a class and the board also listened to concerns about the current code of conduct.
SUPERINTENDENT UPDATE
SUPERINTENDENT EVALUATION
Superintendent Gute shared a document to be used for the Superintendent evaluation.
CONFERENCE
Superintendent Gute reported on the Iowa School Board Association–New Superintendent Day that he attended in Des Moines.
FACILITY PRIORITIES
Director Bates will check with Gettler Concrete to see about starting the paving of the back of the school
PRINCIPAL UPDATE
Principal Blunt reported that the flag that the booster club donated is up and works great. Football on Monday will be JH playing Griswold and JV playing Heartland Christian. There are 3 students running cross country, Bethany Goodmote, Levi Martin, and Axel King. Homecoming is next week. Wednesday is picture day for all K-12th grade students with the Pep Rally and Coronation at 7:30 PM that evening. Thursday the classes will be building their floats. Friday school will dismiss at 11:30 AM with the parade at 1:30 PM. Bus evacuation drill will be held tomorrow. There was an Emergency Training he attended to help with the state mandate to develop a plan for all emergencies/hazards. The science teachers are looking at new science material and will have some quotes for the next board meeting.
SCHOOL BOARD GOALS
Guidance Counselor Sheila Mainquist give an update on the Iowa Assessment goals. The board will look at goals at next month’s meeting.
PERSONNEL
BUSINESS OFFICE CLERK
Director Weis made a motion to approve Shirley Maxwell as Business Office Clerk for the 2018-2019 school year with a second by Director Tibben. The motion carried unanimously.
NEW BUSINESS
SPECIAL EDUCATION DEFICIT SBRC ALLOWABLE GROWTH REQUEST
Director Weis made a motion to approve the Special Education Deficit SBRC Allowable Growth Request with a second by Director Taylor. The motion carried unanimously.
HVAC IMPROVEMENTS
The elementary heating and cooling system is having issues and needs an overhaul. The system will continue to be monitored.
MOWER BID
Director Weis made a motion to approve the bid from Dickel Duit for a Hustler 936955 for $10,747 with a second by Director Vanderholm. The motion carried unanimously.
EQUIPMENT BREAKDOWN INSURANCE ADDITION
No action taken.
SCHOOL BOARD POLICY
Superintendent Gute presented School Board Policies Code No. 900 (Principles and Objectives for Community Relations), 901 (Public Examination of School District Records), 902.1 (News Media Relations), 902.2 (News Conferences and Interviews), 902.4 (News Releases), 902.4 (Live Broadcast or Recording), 903.1 (School-Community Groups), 903.2 (Community Resource Persons and Volunteers), 903.3 (Visitors to School District Buildings & Sites), 903.4 (Public Conduct on School Premises), 903.5 (Distribution of Materials), 903.5R1 (Distribution of Materials Regulation), 904.1 (Transporting Students in Private Vehicles), 904.2 (Advertising and Promotion), 905.1 (Community Use of School District Facilities & Equipment), 905.1E1 (Community Use of School District Facilities & Equipment Application Form), 905.1E2 (Community Use of School District Facilities & Equipment Indemnity and Liability Insurance Agreement), 905.1R2 (Community Use of School District Buildings & Sites & Equipment Fees Schedule), 905.2 (Tobacco/Nicotine-Free Environment), 905.3 (School Sponsored Activities on Wednesday and Sundays), 906 (Unmanned Aircrafts-Drones) for First Reading, Revision, and Review.
Director Weis made a motion to approve School Board Policies Code No. 800 (Objectives of Buildings & Sites), 801.1 (Buildings & Sites Long Range Planning), 801.2 (Buildings & Sites Surveys), 801.3 (Educational Specifications for Buildings & Sites) 801.4 (Site Acquisition), 802.1 (Maintenance Schedule), 802.2 (Requests for Improvements), 802.3 (Emergency Repairs), 802.4 (Capital Assets), 802.4R1 (Capital Assets Regulations), 802.4R2 (Capital Assets Management System Definitions), 802.5 (Buildings & Sites Adaptation for Persons with Disabilities), 802.6 (Vandalism), 802.7 (Energy Conservation), 803.1 (Disposition of Obsolete Equipment) 803.2 (Lease, Sale or Disposal of School District Buildings & Sites), 804.1 (Facilities Inspections), 804.2 (Warning System and Emergency Plans), 804.3 (Bomb Threats) with a second by Director Vanderholm. The motion carried unanimously.
ADJOURNMENT
President Bates adjourned the meeting at 8:35 PM. The next regular meeting for the board is set for October 17, 2018, at 5:30 PM in the Board Room.